Privacy policy
Preamble
We attach great importance to the protection of your personal data and carefully monitor compliance with the applicable provisions in this area, particularly regarding the General Data Protection Regulation (EU) No. 2016/679 and the amended French Data Protection Act No. 78-17.
The purpose of this privacy policy is to inform visitors to our website about how we collect, process and use the personal data that they send to us to meet their needs or that we collect to improve the quality of the services we offer them.
This privacy policy complements the legal information on our website, which can be viewed at www.gpoevents.com.
For any information on current regulations and the exercise of your rights in terms of personal data protection, we invite you to consult the site of the Commission Nationale de l'Informatique et des Libertés www.cnil.fr.
Scope of the Privacy Policy
This privacy policy informs you about how we collect, process and use your personal data during:
- Your visits to our website,
- Your contacts and requests for information from Grand Pavois Organisations’ teams (General Management, Commercial Management, Communication Department, Partnerships Department, press relations, website, reception, public relations, hospitality).
Data controller
Personal data collected on our website is processed by:
Association Grand Pavois Organisation
Association under the 1901 Act
Registered Address: Avenue du Lazaret, 17 042 La Rochelle Cedex 01 - Tel. 0033 (0)5 46 44 46 39 - Email. pavois@grand-pavois.com
As data controller, Grand Pavois Organisation defines for what use, by what means and how your personal data is used.
Types of data collected
You may be required to disclose your personal data directly to us when using certain services on our website, when completing a form for:
- Your contacts and requests for information from Grand Pavois Organisation (General Management, Commercial Management, Communication Department, Partnerships Department, accounting, press relations, public relations, hospitality. ),
- The downloading of documents submitted for registration.
The personal data that you are required to fill in on these forms is identified by an asterisk (*). Without this information, we will not be able to register your request or track it.
We will not be able to meet your requests of any kind if you exercise your right to object to the processing of your personal data before you have obtained a response from us.
The personal data that you disclose to us in the framework of the use of certain services on our website may include, in particular
- Your identity (name and surname),
- Your personal or professional e-mail address,
- Your telephone number(s),
If you are a professional :
- Your company
- Your position
When you visit our website, the browser on your device automatically sends data that we may collect and save. This data may include, in particular:
The IP address, the characteristics of the operating system, the browser or the devices (computer, tablet, smartphone) you use to access our website,
Your browsing path and your interactions with the content of our site, such as the website/application from which access is made, the pages visited, the date, time and duration of your visits, the volume of data transmitted, the search keywords used, the frequency of your visits.
Your personal browsing data is mainly collected by means of cookies. For more information on the use of these cookies, please refer to the "Cookies" section of this privacy policy.
Cookies
Our website uses cookies. A cookie is a file containing an identifier (a string of letters and numbers) sent by a web server to a web browser and stored by the browser. The identifier is then sent back to the server whenever the browser requests a page from the server. Cookies can be "persistent" or "session". A persistent cookie is stored by the browser and is valid until its expiry date, unless deleted by the user before that date. A session cookie expires at the end of the user session when the browser is closed. Cookies do not generally contain any information that can personally identify a user, but the personal information we store about you can be linked to the information stored in and obtained by cookies. The cookies we use do not allow us to track your browsing of other sites, nor to precisely geolocate you, unless you expressly agree to this.
The categories of cookies we use on our website and their purposes are as follows:
- Cookies necessary to provide the services or information you request,
- Cookies for measuring the audience of our website used for anonymous statistics,
- Cookies for tracking and personalisation of your browsing (analysis and optimisation of browsing).
On your first visit to our website, an explanatory pop-in informs you about the cookies used. By clicking on the "Personalise" button in this pop-in, you may object to the use of cookies subject to giving consent according to their purpose. The consent thus given is valid for a period of 13 months. You can change your choices at any time by clicking on the "cookie management" link at the bottom of all the pages of our website.
You can also set your browser to refuse or accept cookies in their entirety or according to their purpose and modify your choices at any time.
We would like to draw your attention to the fact that if you block all or part of the cookies, you will not be able to use all the features or view all the pages of our website.
For more information on the use, management and deletion of cookies on any type of browser, please consult the following link: https://www.cnil.fr/fr/cookies-les-outils-pour-les-maitriser.
Use of data
We mainly collect and process your personal data for the following purposes:
- To produce internal statistics on the use of our website;
- To optimise the operation and services of our website;
- To develop and optimise the user experience of our website to meet your needs;
- To maintain the security of our website and prevent fraud;
- To handle your contacts and requests for information from Grand Pavois Organisation’s teams;
- To provide you with documents that you have expressly ;
- To ensure that the law and court decisions are respected.
Data retention period
In general, we keep your personal data for as long as necessary to carry out the operations for which it was collected or if we have a legitimate interest in keeping it beyond this period.
The retention periods for the data we collect are as follows:
- Data concerning your contacts and requests for information from Grand Pavois Organisation for a maximum period of 5 years;
- Data collected automatically by means of cookies, including that relating to browsing, is kept for a maximum period of 13 months.
At the end of the above periods, some of your personal data may be archived, with restricted access, to meet our legal, accounting and tax obligations and/or during the applicable limitation period and/or in the event of litigation for the duration of said proceedings. After these retention periods in accordance with legal obligations, your personal data will be permanently deleted.
Data recipients
Your personal data is intended for us as data controllers.
Within our company, your personal data is accessible only to personnel authorised to carry out the tasks entrusted to them. The latter are subject to strict confidentiality regarding the information that comes to their attention when performing their professional duties.
We may disclose your personal data to third party contractors when providing services. These providers act according to our instructions and exclusively for the purposes set out in the "Use of data" section of this privacy policy. They are contractually obliged to meet an obligation of security and confidentiality of your data and undertake to implement appropriate technical and organisational measures to this end.
We guarantee that your personal data will not be disclosed to third parties for marketing purposes without your express consent, and will not be sold, leased, exchanged, transferred or given away free of charge to any other company.
In accordance with current law, your personal data may be disclosed to duly authorised French or foreign authorities, in particular in the framework of legal action or a request for the disclosure of information.
Legal basis for data processing
In accordance with current law, we only collect and process your personal data if at least one of the following conditions is met:
- Your express consent to the processing operations has been obtained beforehand;
- It is required for the performance of the contract(s) binding us;
- It is required to comply with a legal obligation;
- It is required for our legitimate interest or that of a third party.
Your rights regarding the use of personal data
In accordance with current data protection regulations, you may exercise the following rights at any time regarding information concerning you:
- Access to your personal data,
- Correction of your personal data,
- Deletion of your personal data,
- Limitation of the processing of your personal data,
- Opposition to the processing of your personal data,
- Withdrawal of consent to the processing of your personal data,
- Portability of your personal data,
- Definition of post-mortem guidelines on the fate of your data.
You may exercise all these rights at any time, by post or electronically, by contacting us at the following address: Association Grand Pavois Organisation - Avenue du Lazaret - 17042 La Rochelle Cedex 01-pavois@grand-pavois.com. To respond to your request, we may need to ask you for any additional information to prove your identity.
If you consider that your rights have not been respected, you may file a complaint at any time before the competent data protection authority, without prejudice to any other existing administrative or judicial remedies. The competent data protection supervisory authority for France is the Commission Nationale de l'Informatique et des Libertés (CNIL)-3 place de Fontenoy-75007 Paris-www.cnil.fr.
International data transfers
We may transfer your personal data to third party processors located in countries outside the European Union for the sole purposes described in this Privacy Policy. These data processors are contractually obliged to obtain our express authorisation before making any transfer of personal data to countries outside the European Union. In such a case, we authorise the transfer of personal data exclusively to countries offering a level of protection in line with the provisions of European regulations.
Data protection security measures implemented
We undertake to guarantee the security of the personal data you entrust to us. To this end, we take all necessary measures, whether physical, logical, administrative or organisational, to preserve the integrity and reliability of said data and prevent it from being altered, destroyed or accessed by unauthorised third parties.
We may entrust, in whole or in part, the processing of your personal data to third party data processors in the framework of service provision. These providers are contractually obliged to guarantee the protection and confidentiality of your data and undertake to implement all appropriate security measures to this end.
Third party websites
Our website contains hyperlinks to third party websites. We have no control over these sites and are not responsible for their practices. In this respect, your attention is drawn to the fact that the personal data protection procedures implemented by third party sites may differ from this privacy policy. We therefore advise you to systematically take note of the measures applied on each of the sites concerned.
We cannot be held liable under any circumstances if the practices of one of the third-party sites breach legal data protection provisions.
Updating of the privacy policy
We may change this privacy policy at any time, particularly to ensure its compliance with current law. We therefore invite you to consult this privacy policy regularly to keep you informed of the latest changes made to it.
This Privacy Policy was last updated on the 8th of March 2021.